When expertise meets commitment: the choice of AideraVar for GESSI
In a context where managing associations must combine efficiency, responsiveness and professionalism, AideraVar association has chosen computerisation that is equal to its ambitions. IME La Frégate, the association’s parent structure, today bears witness to the concrete advantages provided by the Evolucare GESSI solution and its complementary HR Planning and GESSI Payroll modules.
A strategic turning point for a rapidly growing organisation
AideraVar supports more than 500 people every year thanks to a flexible organisation dedicated to supporting children, teenagers and adults with autism spectrum disorders. The organisation includes an IME (institute for the education of the mentally handicapped), a MAS (specialised educational centre for the mentally handicapped), two CESAD (specialised educational centres for the socially and educationally disadvantaged), a UMEA (specialised educational centre for the educationally disadvantaged), a mobile inclusion service and a Handy Consult service.
An imperative need for modernisation
The decision to equip itself with Evolucare GESSI arose from a twofold observation: old tools were unsuitable and sensitive data was being lost. As payroll outsourcing had become too complex given the specific nature of the sector and the increase in staff numbers, the association undertook a complete restructuring.
Modules adapted to the realities of the field
The implementation of GESSI has enabled the deployment of accounting and finance and payroll modules, with personalised support from the Evolucare team.
The modular approach facilitated a gradual increase in the teams’ skills, limiting disruptions to daily activities and maximising the adoption of tools.
‘The professionalism and teaching skills of Isabelle Bund and Vaclav Syrucek were essential. Their methodology structured our deployment and motivated the teams,’ emphasises Marie-Aude Mathieu.
At each stage, precise audits enabled the settings to be adjusted to the specific needs of the structure, and individualised training ensured that users were able to get to grips with the system quickly. The efficiency of the deployment is thus based on a strong synergy between the internal skills and the expertise of the Evolucare consultants.
Immediate and concrete benefits
- Significant time savings thanks to the integration of CSV files provided by the NeoBank Spendesk, allowing automatic integration of expense data and real-time budget monitoring.
- Easy to use and quick to get to grips with, even for employees who are not computer experts, thanks to a clear and intuitive interface.
- Better operational and strategic management thanks to customisable dashboards, facilitating analysis and decision-making in co-management.
- Valorisation of internal skills: teams move from a logic of repetitive data entry to a posture of analysis, with skills development as a bonus.
- Satisfaction of the auditor, who praised the clarity of the data and the ease of access to information during the annual audits.
The deployment of the EPRD module (Estimated Statement of Revenue and Expenditure) is currently underway, with a view to the implementation of the HR and Planning module of Imago RH, which will further strengthen the coherence and performance of the ecosystem of deployed tools.
A shared vision of community involvement
In a tight budgetary context, where every decision commits the future of social and medical-social structures, Evolucare positions itself as a true strategic partner. Its tools make it possible to gain in operational efficiency while securing processes, from payroll to planning and budget management. They bring real added value in day-to-day management, but also in anticipation and decision-making.
‘With Evolucare, we’re moving away from keeping score and towards management. It’s a guarantee of peace of mind,’ concludes Aurélie Brémond, perfectly illustrating the impact of the solutions deployed on the control and clarity of the activity.
A transformation in line with Pact4all
This project is a perfect illustration of Evolucare’s Pact4all approach:
- It provides professionals with the tools they need to act effectively on a daily basis,
- It ensures continuity of care thanks to an interoperable system,
- It promotes local management adapted to each reality on the ground.
An informed opinion: the auditor’s view
In the voluntary sector, which is still largely under-equipped in terms of modern accounting solutions, obsolete systems slow down teams and generate costly errors. For Aidera Var, the arrival of GESSI has been a game-changer: accounting consolidation, which was once archaic and unreliable, is now fluid, compliant and structured.
The association’s auditor emphasises the immediate improvement over the financial year: the documents are consistent, the accounting systems are precise, the amortisation tables are clear, the statements are balanced and comply with regulations. Thanks to the automation and transparency of the process, checks can now be carried out in just a few minutes, and the time saved is reinvested in quality management.
‘GESSI offers a high level of performance and reliability. The information chain is continuous, the extractions automatic, and the documents easily accessible. It is a tool designed to simplify without compromising accounting requirements.’
The result: greater peace of mind, increased data reliability and financial management ready to support the growth of the association. A major asset for dialogue with funders and building solid future projections.
Conclusion
The success of the IME La Frégate is a concrete example of successful digital transformation in the medico-social sector. It highlights the relevance of choosing a solution designed for the challenges in the field, supported by a committed team.